Growth points of electronic document flow in 2022 were discussed at a round table at the Chamber of Commerce and Industry of the Russian Federation

Growth points of electronic document flow in 2022 were discussed at a round table at the Chamber of Commerce and Industry of the Russian Federation

Within the framework of the All-Russian Tax Forum, under the auspices of the Working Group of the Chamber of Commerce and Industry of the Russian Federation on electronic document management, a round table was held “Vaccination of business by digitalization: the main points of growth of electronic document management in 2022”.

At the meeting, representatives of the central office of the Federal Tax Service, Center for Global IT-Cooperation and IT company Takskom discussed the main directions in the development of electronic document management: traceability, electronic waybills and personnel EDF.

Russian digital initiatives on an international scale

Global business digitalization is impossible without an accessible and secure Internet. Without the Internet, where personal data is reliably protected, and the activities of global digital corporations are regulated by the state in whose digital territory they exist.

Vadim Glushchenko, director of the Center for Global IT-Cooperation, spoke about this and other important aspects of the international regulation of the digital space.

The Center for Global IT-Cooperation was created about a year ago for international expert study of global cooperation between Russia and the international community in the field of information technology.

The main goals of the center are the promotion of Russian expertise and research potential in the field of information technology to the world market, the development of projects for work within the IGF formats and other specialized expert platforms, the creation of partnerships in the IT field at the national and international level.

Together with partners, the specialists of the Center carried out analytical work, which resulted in several important studies, in particular, “A Review of World Experience in the Regulation of Global Digital Platforms in National Jurisdictions” and “Improving Data Management Models. Encouraging data exchange between the public sector and key market participants.”

The first material is devoted to problematic issues in the regulation of the activities of global digital platforms, in particular, the taxation of digital giants that operate around the world, but do not have representative offices in specific countries.

The world community is also puzzled by the problem of regulating the activities of Internet companies. Thus, in October of this year, at the G20 summit in Rome, the initiative to introduce a minimum global tax for transnational corporations at the level of 15% from 2023 was supported.

In Russia, from July 1 this year, the “Law on Landing” of IT companies 236-FZ “On the activities of foreign persons in the Internet information and telecommunication network on the territory of the Russian Federation” partially entered into force. The law is intended to establish a framework within which transnational companies operating in Russia and the state will cooperate. The Center's employees are also involved in the promotion of this project.

The projects implemented by the center are only the beginning of a long journey of promoting Russian government and business initiatives in the field of Internet development and security to the international market. The emergence of a special non-profit organization can become a kind of bridge between business, the state and the world community, thanks to which Russian digital projects can be scaled to the international level.

Course for 2022: traceability, electronic waybills and personnel Electronic Document Management

The second part of the round table was devoted to smaller, but no less important areas of business digitalization.

Fedor Novikov, head of the Electronic Document Management Department of the Federal Tax Service of Russia, spoke to the participants and spectators of the round table. In his speech, he briefly outlined the main directions for the development of Electronic Document Management. This is the development and approval of new formats of electronic documents, including an electronic contract, an act of reconciliation of mutual settlements, an act of acceptance of work in construction. These are cross-border Electronic Document Management and the first experiments between the EAEU countries, as well as new rules for the use of electronic signatures and machine-readable powers of attorney.

Then, together with experts from IT company Taxkom, the organizer of the round table, guests and online viewers discussed three areas that are of particular concern to business: a traceability system, the introduction of an electronic waybill and personnel electronic document management.

The traceability system was launched this year and still raises many questions, especially for small and medium-sized businesses. How to find out exactly which goods are traceable, where to get the RNPT number, how and in what documents to correctly reflect it, how to formalize the acquisition or withdrawal of such goods from circulation? All these questions were answered by Anton Podoprygolov, project manager of Taxcom. And this is one of the main goals of the existence of a working group on electronic document management - information support for the main changes and coverage of methodological aspects when working with electronic documents.

The next presentation was about another innovation of this year — the electronic consignment note. According to the plans of the Federal Tax Service, by 2024, 95% of invoices and 70% of transport and consignment notes should be converted into electronic form. But unlike an electronic invoice, an electronic invoice has a number of features that make the signing process somewhat more complicated. Firstly, this is the presence of a larger number of participants in the document flow (not only the consignor and consignee, but also the transport company), and secondly, this is the participation in the process of employees who do not have a stationary PC (drivers, warehouse employees). All these tasks can be solved with the help of special services, including mobile applications and Electronic Document Management administration systems. Sergey Zhukov, project manager of the service of design and integration solutions Taxcom, spoke about the company's solutions for working with electronic bills of lading and the features of implementing this type of document in an enterprise. Recall that Taxcom, as an Electronic Document Management operator, became a participant in the first experiment of the Ministry of Transport on the introduction of electronic waybills, and the company's solutions have already been tested in the field.

The last, but no less important topic raised at the last round table is personnel electronic document management. In November, the experiment on personnel Electronic Document Management will be completed, which will result in amendments to the Labor Code, legalizing electronic documents. And it is already clear that personnel Electronic Document Management is the future that the vast majority of Russian companies are waiting for. In the near future, new solutions for convenient work with personnel documents will appear on the market. One such solution is offered by Taxcom. Artur Zagitov, Head of the Department for the Development of Products and Services of the Taxcom Company, spoke about it at the round table.

One of the most important moments in the implementation of personnel Electronic Document Management is providing employees with electronic signatures. The Taxcom service — an accredited certification center - allows you to manage employee certificates (issue, renew and revoke) through a single administrator on the company's side. Taxcom's HR Electronic Document Management solution allows not only to exchange HR documents and administer users, but also to customize the interface in accordance with the company's brand. With the help of Taxcom, personnel Electronic Document Management has already been implemented and is successfully operating in one of the largest Russian pharmaceutical companies.

Sessions of the Working Group on Electronic Document Management each time gain a huge number of participants. This means that the topics raised by the Working Group, despite all their technical and methodological complexity, are relevant and in demand among businesses, and the result of the discussions is the development of new approaches to the introduction of new digital technologies.